Best AI Tools To Help Optimise Your Work

Best AI Tools To Help Optimise Your Work

There is no doubt that AI has the potential to upturn almost every industry in existence. AI tools today can promote productivity by saving time through automation. 

As long as we are responsible with our use of AI, these tools can serve to enhance a business’ overall efficiency in a relatively short amount of time. Here is a short list of some currently available AI tools that can help boost your productivity.

Benefits of AI

AI tools are essentially software applications that use artificial intelligence to help you accomplish tasks faster and more efficiently. Most tend to use machine learning algorithms and natural language processing techniques to develop their effectiveness. Here are how AI tools can help a business:

  • Saves time by helping employees get more done in less time.
  • Saves on cost as less employees are required to perform certain tasks.
  • Automate mundane tasks to free up employees for more important tasks.
  • AI technologies can process data at scale to uncover trends, purchasing patterns, and other actionable information.
  • AI software assists decision-makers by providing recommendations based on the latest data.
  • AI applications can help support collaboration among employees, especially for remote teams.
  • AI productivity apps often include time-tracking software to help you maximise your schedule.
  • Customer support teams that utilise AI technology can decrease their response times and boost client interaction and satisfaction.

Best AI tools to help optimise work

AI chatbots

Chatbots are made to simulate human conversations using AI and natural language processing. While today’s chatbots might seem a little too stiff, they do a well enough job with answering questions and responding to requests. Chatbots also act as virtual assistants to help customers and employees with common requests. Here are a few recommendations to help boost productivity:


ChatGPT was among the first AI chatbots to enter the market and is also among the most popular. It is an uncomplicated tool for producing content, performing market research, and writing emails.


Formerly known as Bard, Gemini is essentially Google’s version of ChatGPT. It is a conversational AI tool that is useful for gathering information and brainstorming ideas.


Developed by Hugging Face, HuggingChat is a collaborative AI platform that is similar in function to ChatGPT.

Task management and scheduling

Planning and scheduling meetings and other tasks can be complicated and time-consuming. A lot of time can be wasted in planning a proper schedule. These AI apps for task management and scheduling can help streamline your workflow: 


Ayanza is a team management system that analyses user behaviour and makes recommendations to help you meet your goals and objectives. 


ClickUp is a project management platform that allows team members to communicate, set goals and reminders, and keep up with project deadlines.


Clockwise is very useful for time management, optimising schedules, and syncing up team calendars.


Motion seeks to make project management easier by automating task lists and ordering them from highest to lowest priority. 

Email and inbox management

Organising and sorting your emails are among the most time-consuming and tedious tasks out there. For many, inboxes tend to be overflowing. However, AI tools can help you sort, compose, delete, and answer emails more efficiently. 


A learning AI that will observe your email behaviour and categorise your inbox accordingly.


EmailTree organises and monitors email activity and suggests potential follow-up messages. This is especially useful for customer support teams.


Mailbutler is an add-on that adds many useful extra features to your email to gather data and identify jobs.

Transcription apps

Be it at a physical or remote meeting, taking down notes for review is critical to preserving ideas and developing actionable strategies. These AI meeting tools will record and transcribe audio from essential calls and meetings.


A helpful tool that can analyse meeting conversations and identify important topics, compiling them into recaps.


Airgram is transcription software that extracts important data from recorded meetings. 


Otter AI is an app that listens to your meetings and acts as a real-time note-taker.

Writing and editing

Sometimes even the best writers will hit a snag while struggling with tight deadlines. These AI tools can help develop rough drafts and outlines that may offer some inspiration to writers. 


Anyword serves as a step-by-step guide for the writing process, from selecting the title to developing the final draft.


Rytr is a low-cost writing tool that is especially helpful for narrowing down SEOs and assisting copywriters.


Grammarly is a fairly renown spelling, grammar, and tone-checking app. It also offers generative text that can help finish sentences.


SEO is not easy in today’s data and algorithm driven world. It requires a dynamic and complex set of strategies that can be challenging for any single person to handle.

Surfer SEO

An all-in-one content strategy tool that can streamline research, outline, create, and better optimise existing web pages.

Pro Rank Tracker

This software works by recording, analysing, and reporting sitewide rankings so that users can see how their content performs at a glance.


NitroPack includes features like caching and image optimisation to increase page loading speed for SEO. 

This is by no means an exhaustive list. There are plenty of other AI tools out there that can help you within these categories. There are also tools that can help with image generation, research, or even modelling. However, the suggestions above should serve as a good starting point for those who want to delve further into this technology.

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